Regulation & forms

Essential resources to manage your PhD activities

This page provides you, as a current PhD student, with some essential resources to support your academic and administrative activities. Below you can find the main forms required for various procedures (e.g., missions, travel, teaching-related activities), along with useful references to relevant regulations.

Regulations

Welcome meeting slides

(41st PhD cycle)

welcome meeting slides

Technical information slides

All essential details for your PhD journey

See University Regulations governing PhD programmes

official regulation by the University of Padova – in ITALIAN

UNIVERSITY REGULATIONS

Essential Forms

This section collects the essential forms you will most frequently need for the different stages and activities of your PhD program.

Please note: at the moment, all paperwork and forms related to your PhD should be either submitted in person at our administration office or sent by email to phd.psychology@unipd.it.

Annual Report Booklet

Every PhD student is required to complete and submit the official booklet at the end of each academic year.

Minor Expenses Refund Form

courses attendance form

This form is used to collect professors’ signatures and record attendance hours for the various courses attended throughout the academic year.

Authorization Request Form to Attend Additional Courses

This must be submitted in advance if you wish the additional course to count toward your annual ECTS load. If you only intend to attend extra teaching activities without formal recognition, no form is required.

Teaching Support Activity Authorization Request Form

Standard Authorization Request Form (for work and other activities)

Mission Requests

Guidelines for Academic Trips

Vademecum for Online Mission Requests

Mobility abroad authorization request 

Link to Mission Request Platform

Please note:

  • Authorization requests must be submitted at least 10 days before the planned departure date.
  • The travelling request must be submitted in any case, even if you do not need a refund, to ensure insurance coverage.
  • The University’s virtual card must be used whenever applicable, as it allows expenses to be covered directly without requiring personal advance payments.
  • Requests for missions submitted after the event will not be refunded.
  • No request is needed if you travel within Padova, and no refund will be provided for missions shorter than 4 hours.
  • Overnight stays are allowed only for trips farther than 50 km or more than 1 hour away from Padova.

Information on Mobility / Research Period Abroad

Period Abroad

A research period abroad of at least three consecutive months (and up to 18) is mandatory and must be approved by both the supervisor and the Secretary.

Mobility also includes conferences and training activities (all considered missions), which require prior authorization.

Here you can review the regulations and instructions for mobility periods abroad, and visit the Mission Requests section above to download the Mobility Abroad Authorization Request form.

PhD students, in addition to the mandatory research period abroad, are encouraged to enhance their training through national and international mobility.

The following opportunities can enrich both academic and professional development:

Erasmus + Short mobility for PhD students

Cotutelle Agreements

Opportunities for Researchers &
Arqus – European University Alliance